The Records Department consists of five employees who handle all of the incoming requests of incident/accident reports, court dispositions, background checks and fingerprints.  The Records Department is the information hub and holding office for public records for the Clovis Police Dept.

In accordance with the "Inspection of Public Records Act Compliance Guide" provided by the office of the Attorney General for the State of New Mexico, Chapter I, 14-2-8, paragraph D, which states, "a written request shall permit the inspection immediately or as soon as is practibable under the circumstances, within 3 business days, but not later than fifteen days."  Please allow us time in order to complete all requests received.  All requests received will be worked in the order they are received.     

Services and Fees provided by the Records Department include:

Copies of Incident and Accident Reports ($2.00 per report)

If you are listed as the victim on the report, your report will be free.  If you are any other party, the report will be $2.00.  If you are not sure, please contact us.  We require payment before reports can be faxed or mailed.  Please have the following information available when calling for a report:

  • Report Number
  • Date and Time of Incident/Accident
  • Location of Incident/Accident
  • Caller information (if applicable)
  • Name of Officer who took the report
  • Names of parties involved (if available)

Information not released to public:

  • Medical Information
  • Suspect Information (if no arrest has been made)
  • Juvenile Information

Please see link below for Open Records Act and extended information available for public viewing.

Copies of Court Verdicts/Dispositions ($1.00 per page, if available)

Please contact the Records Dept. to make sure we possess the disposition before mailing a payment.  Listed below is a link for NM Courts.  If you are only needing the verdict and not a copy of the original verdict refer to this link.

 

Call Logs ($1.00 per page)

In an incident where a report is not available or was not written, you are welcome to pick up a copy of the call that came into dispatch.

Fingerprints ($10 per set)

Fingerprints are done electronically.  Please do not fill out any personal information and do not sign your fingerprint cards.  We do not supply the cards and ask that you please obtain the cards from the agency requiring the fingerprints.  Effective Tuesday, September 22, 2009, fingerprints will only be offered on the following days and times.  We apologize for any inconvenience.

  • Tuesday 8:00 am to 12:00 pm
  • Thursday 1:00 pm to 4:00 pm

 Background Checks

The Records Department conducts background checks Monday through Friday from 8:00 am to 5:00 pm.  Please Bring a Social Security Card and a Photo ID to the Police Dept.  If you are not in the local area, please contact us at (575) 763-9428.  If you have any arrests or citations (other than traffic), the cost will be $10.  If you do not have any arrests, the cost will be $5.  We require the payment before we can fax or mail information.

Other Fees:

If you are a law firm who is requesting information in regards to a particular case, we ask that you fax or mail a written request (to wit: subpoena, discovery order, etc.).  Once the information is gathered, you will be contacted by a representative from our agency or faxed an invoice with the total amount owed.  We require the payment before we will mail information to your firm.  The Clovis Police Dept. does have special fees, if you need more information please contact us at the phone number below.

***If at anytime during the process, you decide the information is no longer needed we ask that you contact us as soon as possible.  If you fail to contact us before we have finished conducting the research, you will be held accountable for the monies owed.***

  

Forms of Payment for Services 

At this time we do not accept ATM/Credit Cards.  If you are mailing the payment, we ask that you send check or money order, pay to the order of City of Clovis. We ask that you mail your requests or payments to:

Clovis Police Dept.
Attn:  Records
300 Connelly St.
Clovis, NM  88101

Phone: (575) 763-9428
Business Hours: Monday thru Friday, 8:00 am to 5:00 pm

Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Open Records Act
http://www.nmag.gov/pdf/AGO%20IPRA%20Guide.pdf

Local Sex Offenders (Maintained by the Curry County Sheriff's Office)
http://www.nmsexoffender.dps.state.nm.us/

New Mexico Courts (To access court cases and court verdicts)
http://www.nmcourts.com/